26 Feb 2019

PHMC Minutes Feb 2019

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BRERETON  AND  RAVENHILL  PARISH  COUNCIL

 

Minutes of a meeting of the Parish Hall Management Committee held at the Parish Hall, Ravenhill Park, Brereton, on Wednesday, 6th February 2019.

 

Present

 

Councillors R Easton [Chairman], K Ansell, Mrs DM Easton and GN Molineux.

 

Apologies for absence were received from Councillors Mrs P Ansell, Miss IJ Brown, Miss C Harvey,

Mrs G Harvey and Mrs R Harvey.

 

Mr PG Davies [Parish Clerk] was also present.

 

  1. DECLARATIONS OF INTEREST

 

No declarations of interest were given at the commencement of the meeting.

 

  1. MINUTES

 

RESOLVED

 

That the minutes of the meeting held on 9th January 2019, be approved and signed as a correct record.

 

  1. PARISH HALL – PROGRESS REPORT

           

  • Hire Fee Income – Update

 

The Committee noted details of hire fee income for the month of January 2019 as compared with the same period the previous year.

 

  • Secure Display Cabinet

 

The Chairman undertook to source for the Parish Council a secure display cabinet to be sited in the Foyer area of the Parish Hall.

 

  • Telephone Contracts

 

The Clerk reported that following consultation with the Chairman, it had been decided to renew the telephone contracts with the current supplier for a period of 12 months.

 

RESOLVED

 

That the action taken be approved and confirmed.

 

  • Brereton Carnival – 13th July 2019

 

The Clerk reported that Brereton Carnival had requested the use of the following facilities in the Parish Hall between 9.00 am and 6.00 pm:-

 

  • Parish Hall and kitchen
  • Bar area to store subsistence packs
  • Conference Room to be used as a changing room for entertainers.

 

The Committee noted the decision of the Committee in respect of the carnival held last year.

 

RESOLVED

 

That approval be given to the use of all the facilities required, subject to:-

 

 

  • Payment of a discounted hire fee of £100.00
  • No food or drink to be taken into the Conference Room and people using the room being made aware that CCTV had been installed.

 

  1. PURCHASE OF HEDGE CUTTER

 

The Chairman reported that he had negotiated for the purchase of a mechanical hedge cutter with Beechdale Matlock Limited of Hazel Farm, Darley Moor, Matlock, in the sum of £5,280.00, including VAT.

 

The Clerk undertook to arrange for the new equipment to be included in the Parish Council’s insurance portfolio.

 

RESOLVED

 

That the action taken be approved and confirmed.

 

  1. BUS SHELTERS

 

The Chairman reported that he was liaising with Mark Keeling and Karen Mann with a view          to holding a site visit in February to examine all the bus shelters in both Main Road and             Brereton Road.  He would update the Committee at its next meeting.

 

  1. FINANCE REPORT

 

The Report of the Clerk, showing the income and expenditure of the Parish Hall as at

31st December 2018, was received for information and noted.

 

  1.    DATE AND TIME OF NEXT MEETING

 

RESOLVED

 

That the next meeting be held on 6th March 2019, at 7.30 p.m.

 

 

 

______________________

[Chairman]